Data Protection & Privacy Notice

Depending on how you interact with us, we may collect:

• Contact details (name, email address, phone number, postal address).
• Membership details (membership category, subscription status, and basic info needed to administer membership).
• Booking/event details (dates, times, party size, and any notes you provide).
• Communications (messages you send to us by email or other channels).
• Website usage (basic technical data such as IP address and browser/device information via standard server logs).

Special category data: We do not intentionally collect special category data (e.g. health) unless you choose to share it (for example, allergy information for catering). If you provide this, we will use it only for the purpose you provided it.

• To administer club membership (applications, renewals, membership records).
• To respond to enquiries and communicate with you about your question/request.
• To manage bookings and functions (including event planning and confirmations).
• To process payments and maintain financial records where required.
• To improve our services and keep our website working securely.

We process personal data under one or more of these bases:

• Contract (to provide membership services or fulfil a booking you request).
• Legitimate interests (running and improving the club, responding to enquiries, preventing fraud, keeping records).
• Legal obligation (where we must keep certain records for tax/accounting or compliance).
• Consent (where we ask you first — you can withdraw consent at any time).

We do not sell your personal information. We may share it only where necessary, for example:

• Service providers helping us run the website and email (hosting/platform providers).
• Ticketing providers if you choose to buy tickets online (you’ll be taken to their website to complete your purchase).
• Professional advisers (accountants) where required.
• Authorities if required by law or to protect rights/safety.

• Membership records: for the duration of your membership and for a reasonable period afterwards for administration and legal requirements.
• Enquiries: typically kept only as long as needed to deal with your request and for short-term record keeping.
• Financial records: kept for the period required by UK law/accounting rules.

If you would like more detail on our retention periods, contact us using the details above.

Under UK GDPR, you may have the right to:

• Access your personal data.
• Correct inaccurate data.
• Request deletion (in certain circumstances).
• Restrict or object to processing (in certain circumstances).
• Data portability (where applicable).
• Withdraw consent (where processing is based on consent).

To exercise your rights, contact us at draxclubevents@gmail.com.

Our website may use essential cookies and standard server logging to operate securely. We may also link to third-party websites (for example, ticketing sites). We are not responsible for the privacy practices of third-party sites — please check their privacy notices before providing personal data.